Effective Date:
1. Introduction
At The Accounting Recruiters, we are committed to protecting your privacy and ensuring that your personal data is handled in accordance with Irish and EU data protection laws, including the General Data Protection Regulation (GDPR). This Privacy Policy outlines how we collect, use, store, and protect personal data obtained in the course of our recruitment services.
2. Data Controller
The Accounting Recruiters ("we," "us," or "our") acts as the Data Controller for the personal data you provide to us. For any queries about this Privacy Policy, please contact us:
3. Types of Personal Data We Collect
We may collect and process the following categories of personal data:
- Candidates:
- Name, address, email, phone number, and other contact details.
- CVs, employment history, qualifications, and references.
- Nationality, work permit/visa status, and other legal compliance information.
- Salary expectations and job preferences.
- Clients:
- Company name, address, and contact details.
- Information about open positions, hiring preferences, and business needs.
- Website Visitors:
- IP address, browser type, and browsing behavior on our website.
- Cookies and analytics data (please refer to our Cookie Policy).
4. Legal Basis for Processing Personal Data
We process personal data based on the following lawful grounds under the GDPR:
- Consent: When you have given clear consent for us to process your data for specific purposes.
- Contractual Obligation: To provide recruitment services as agreed in our terms of business.
- Legal Compliance: To fulfill our legal obligations under employment, tax, and other applicable laws.
- Legitimate Interests: To pursue our legitimate interests in providing recruitment services, ensuring proper communication, and improving our business operations, provided these do not override your rights.
5. How We Use Personal Data
We use personal data for the following purposes:
- To provide recruitment services to candidates and clients.
- To match candidates with suitable job opportunities.
- To contact candidates and clients about job openings or business requirements.
- To maintain compliance with legal and regulatory requirements.
- To improve our website and user experience through analytics.
6. Sharing of Personal Data
We may share personal data with the following parties, where necessary:
- Potential employers for the purpose of job placement.
- Third-party service providers (e.g., IT support, data storage) who assist in our operations.
- Legal or regulatory authorities, when required by law.
- Professional advisors, such as legal or accounting firms.
We ensure that all third-party data processors comply with GDPR and protect your data.
7. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements. Retention periods are as follows:
- Candidate data: Up to 2 years after the last interaction unless you request deletion sooner.
- Client data: For the duration of the business relationship and as required for legal compliance.
8. Your Data Protection Rights
Under GDPR, you have the following rights:
- Access: Request a copy of your personal data.
- Correction: Rectify inaccurate or incomplete data.
- Erasure: Request deletion of your data, subject to legal requirements.
- Restriction: Restrict the processing of your data in certain circumstances.
- Portability: Receive a copy of your data in a structured, machine-readable format.
- Objection: Object to processing based on legitimate interests or for direct marketing.
- Withdraw Consent: Where consent is the basis for processing, you may withdraw it at any time.
To exercise your rights, contact us at [Insert Email Address]. You also have the right to lodge a complaint with the Irish Data Protection Commission (DPC) at www.dataprotection.ie.
9. Data Security
We implement robust technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. Measures include:
- Secure servers and encrypted data storage.
- Regular data security audits and staff training.
- Restricted access to personal data on a need-to-know basis.
10. International Data Transfers
If we transfer personal data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission or transfers to jurisdictions with adequate data protection laws.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with the effective date.
Thank you for trusting The Accounting Recruiters with your personal data. Your privacy and security are our priority.
